Incomplete and incorrect supplier details have a direct impact on strategy decisions and processes within organisations, and leads to increased work pressure, increased costs, and delays in achieving targets. On average, 40% to 60% of the suppliers details is incorrect, not known or outdated.
This problem occurs when:
- Supplier' bank and contact details (including email addresses) are not ‘always’ known to accounts payable or to the purchasing department;
- Changes in supplier details are not passed on clearly, for example due to high staff turnover;
- Supplier files from acquisitions and mergers are added, and double and incorrect details are not deleted from these new files;
- Data gets outdated;
- Administrations relocate which causes changes in addresses and processes.
S-DNA is a flexible and user-friendly solution that allows you, quickly and simply, to work always with recent supplier details. Supplier, national and international, can check their own contact and payment details in their own language online, and can pass on changes. S-DNA imports these changes into your administration and purchasing systems automatically, at the push of a button. You thereby reduce the number of incorrect payments, duplicate and reminder invoices, and a large number of unnecessary contacts with suppliers and between departments (purchasing, finance and legal). This allows departments to function more efficiently and to perform better. With S-DNA, your supplier, purchasing and legal departments will all have access to recent information at the same time, thus allowing the financial processes in your organisation to operate as efficiently as possible.
Costs will be reduced and results improved by eliminating:
- Unnecessary extra contact with suppliers;
- Risks of fraud and high correction costs;
- Double and incorrect supplier details;
- Incomplete supplier details;
- Double payments;
- Incorrect payments;
- Communication costs;
- Phantom/fraudulent invoice payments.
The core benefits of S-DNA in the management of www.yourorganisation.com/suppliers are:
- Qualitative management of supplier details;
- Efficient processes;
- Integrity of financial reports;
- Sharing contact details between departments;
- Reducing the number of correction entries;
- Optimal functioning of the ERP system;
- Easy communication when your department or company:
- Relocate;
- Changes contact details;
- Requests for quotations;
- Prepared for SEPA;
- Database management in line with laws and regulations.
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